Job descriptions taking into account professional standards 2016-2017
Sample job description for HR specialist
A sample job description is compiled taking into account the professional standard HR Specialist
1. General Provisions
1.1. The following person is hired for the position of HR specialist:
1) having secondary vocational education in training programs for mid-level specialists;
2) having additional professional education under professional retraining programs and advanced training programs.
1.2. The HR specialist should know:
1) regulatory legal acts of the Russian Federation regulating the rights and obligations of government bodies, trade unions and other representative bodies of workers to provide accounting documentation;
2) legislation of the Russian Federation on personal data;
3) the procedure for registration, maintenance and storage of personnel documents;
4) the procedure for recording the movement of personnel and drawing up established reporting;
5) basics of document flow and documentation support;
6) technologies, methods and techniques for analyzing and systematizing documents and information;
7) the procedure for calculating length of service, benefits, compensation, and registration of pensions for employees;
8) structure of the organization;
9) the basics of archival legislation and regulatory legal acts of the Russian Federation regarding the maintenance of personnel documentation;
10) local regulations of the organization regulating the procedure for drawing up administrative and organizational documents for personnel;
11) standards of ethics and business communication;
12) basic principles of computer science, structural construction of information systems and features of working with them;
13) labor legislation and other acts containing labor law norms;
14) Internal labor regulations;
15) labor protection requirements and fire safety rules;
16) ……… (other requirements for necessary knowledge)
1.3. The HR specialist must be able to:
1) develop draft organizational and administrative documents for personnel;
2) draw up personnel documents in accordance with the requirements of the labor legislation of the Russian Federation and local regulations of the organization;
3) keep records and registration of documents in information systems and on tangible media;
4) organize the storage of documents in accordance with the requirements of labor and archival legislation of the Russian Federation and local regulations of the organization;
5) analyze personnel documents and transfer information to databases and reports;
6) identify errors, inaccuracies, corrections and inaccurate information in documents, determine the legitimacy of documents;
7) work with information systems and databases for maintaining statistical and reporting information on personnel;
8) develop draft personnel documents;
9) develop a plan for adjusting the established procedure for processing personnel documents and implement the adopted changes;
10) control the presence of employees at the workplace;
11) draw up accounting documents submitted to state bodies, trade unions and other representative bodies of workers;
12) analyze the rules, procedures and procedures governing the rights and responsibilities of government bodies and organizations regarding the exchange of personnel documentation;
13) conduct business correspondence;
14) comply with the ethical standards of business communication;
15) ……… (other skills and abilities)
1.4. A HR specialist in his activities is guided by:
1) ……… (name of the constituent document)
2) Regulations on ……… (name of structural unit)
3) this job description;
4) ……… (names of local regulations regulating labor functions by position)
1.5. The HR specialist reports directly to ……… (name of the manager’s position)
1.6. ……… (other general provisions)
2. Labor functions
2.1. Documentation support for work with personnel:
1) maintaining organizational and administrative documentation for personnel;
2) maintaining documentation on the accounting and movement of personnel;
3) administration of processes and document flow for accounting and movement of personnel, submission of personnel documents to government bodies.
2.2. ……… (other functions)
3. Job responsibilities
3.1. The HR Specialist performs the following duties:
3.1.1. Within the framework of the labor function specified in paragraphs. 1 clause 2.1 of this job description:
1) processes and analyzes incoming personnel documentation;
2) develops and prepares personnel documentation (primary, accounting, planning, social security, organizational, administrative);
3) carries out registration, accounting and current storage of organizational and administrative documentation for personnel.
3.1.2. Within the framework of the labor function specified in paragraphs. 2 clause 2.1 of this job description:
1) prepares draft documents on personnel management procedures, accounting and movement of personnel;
2) organizes a system for the movement of documents for personnel;
3) collects and checks personal documents of employees;
4) prepares and prepares, at the request of employees and officials, copies, extracts from personnel documents, certificates, information about length of service, benefits, guarantees, compensation and other information about employees;
5) issues personnel documents to the employee regarding his work activities;
6) brings to the attention of personnel organizational, administrative and personnel documents of the organization;
7) keeps records of employees’ working hours;
8) carries out registration, accounting, prompt storage of personnel documents, preparation for their submission to the archive.
3.1.3. Within the framework of the labor function specified in paragraphs. 3 clause 2.1 of this job description:
1) organizes the document flow for accounting and personnel movement;
2) organizes the document flow for the submission of personnel documents to government bodies;
3) registers the organization with government agencies;
4) prepares:
At the request of government bodies, trade unions and other representative bodies of employees, originals, extracts, copies of documents;
Notifications, reporting and statistical information on personnel;
Information on the conclusion of an employment or civil contract for the performance of work (provision of services) with a citizen who held positions in the state or municipal service, the list of which is established by regulatory legal acts of the Russian Federation.
3.1.4. As part of the performance of his job functions, he carries out instructions from his immediate supervisor.
3.1.5. ……… (other duties)
3.2. ……… (other provisions on job responsibilities)
4. Rights
The HR specialist has the right:
4.1. Participate in discussions of draft decisions, in meetings on their preparation and implementation.
4.2. Request clarifications and clarifications from your immediate supervisor regarding these instructions and assigned tasks.
4.3. Request, on behalf of the immediate supervisor, and receive from other employees of the organization the necessary information and documents necessary to carry out the assignment.
4.4. Get acquainted with draft management decisions relating to the function he performs, with documents defining his rights and responsibilities for his position, criteria for assessing the quality of performance of his labor functions.
4.5. Submit proposals for the organization of work within the framework of their labor functions for consideration by their immediate supervisor.
4.6. Participate in discussions of issues related to the duties performed.
4.7. ……… (other rights)
5. Responsibility
5.1. The HR specialist is held accountable for:
For improper performance or failure to fulfill one’s official duties provided for by this job description - in the manner established by the current labor legislation of the Russian Federation, accounting legislation;
For offenses and crimes committed in the course of their activities - in the manner established by the current administrative, criminal and civil legislation of the Russian Federation;
For causing damage to the organization - in the manner established by the current labor legislation of the Russian Federation.
5.2. ……… (other liability provisions)
6. Final provisions
6.1. This job description has been developed on the basis of the Professional Standard “Human Resources Management Specialist”, approved by Order of the Ministry of Labor of Russia dated October 6, 2015 N 691n, taking into account ……… (details of local regulations of the organization)
6.2. The employee is familiarized with this job description upon hiring (before signing the employment contract). The fact that the employee has familiarized himself with this job description is confirmed by ……… (by signature on the familiarization sheet, which is an integral part of this instruction (in the journal of familiarization with job descriptions); in a copy of the job description kept by the employer; in another way)
6.3. ……… (other final provisions)
1. GENERAL PROVISIONS
2. A person with a higher education in personnel management or law is appointed to the position of personnel accounting manager; in exceptional cases, the Manager may have a different education. In this case, he must improve his qualifications within 1-2 years and confirm the fact of advanced training with an appropriate certificate. The manager must have at least 2 years of experience in a similar position.
3. Appointment to the position of Manager and dismissal from it are made by order of the Director of the Human Resources Department.
4. The manager reports directly to the Director of the Human Resources Department, and in his absence to the person replacing him.
5. During the absence of the Manager (vacation, illness, etc.), his duties are performed by the HR Inspector.
6. The Manager’s work is organized in accordance with the work plan of the Human Resources Department.
7. The manager has an irregular working day.
8. In his activities, the Manager must be guided by:
1. The current labor legislation of the Russian Federation.
2. Charter of the Holding.
3. Regulations on the Personnel Management Department.
4. Orders and instructions of the President of the Holding and the Director of the Personnel Management Department.
5. Current regulatory documents, including:
1. Internal labor regulations.
2. Staffing.
3. This job description.
9. The manager must know:
1. This job description.
2. Legislative and regulatory legal acts, methodological materials relating to issues of registration and personnel accounting.
3. The structure and staff of the Holding, its profile, specialization and development prospects.
4. Personnel policy and strategy of the Holding.
5. The procedure for registration, maintenance and storage of documentation related to personnel and their movement.
6. The procedure for creating and maintaining a database of the Holding’s personnel.
7. Organization of time sheets.
8. Methods for recording the movement of personnel.
9. The procedure for drawing up established reporting.
10. Possibilities of using modern information technologies in the work of the personnel service.
11. Fundamentals of psychology, sociology and labor organization.
12. Ethics of business communication.
13. Labor legislation of the Russian Federation.
14. Fundamentals of economics, organization of production, labor and management.
15. Internal regulations and labor safety standards.
10. A manager must be able to:
1. Collect, analyze and summarize information related to the hiring, dismissal, and movement of employees;
2. Plan and control your work and the work of the HR department inspector, taking into account the available resources and plans of the Holding as a whole;
3. Present the results of your activities in a complete, visual and concise form;
4. Prepare, maintain and store documentation related to personnel and their movement;
5. Create and maintain a database of the Holding’s personnel;
6. Keep time records;
7. Keep records of personnel movement;
8. Prepare established HR reporting, including periodic statistical reporting.
11. The manager must be able to work with:
1. A personal computer connected to the company’s information network;
2. Programs BOSS-HR, Consultant-Plus, MS Word, Excel, Outlook;
3. Email and Internet;
4. Office equipment.
2. JOB RESPONSIBILITIES
2.1. The manager must:
1. Organize the collection, accumulation, analysis and timely submission of complete, reliable information about the Holding’s personnel, as well as the preparation of all necessary personnel documentation.
2. Organize and control the timely and error-free processing of hiring, transfer and dismissal of employees in accordance with the labor legislation of the Russian Federation, regulations, instructions and orders of the President of the Holding.
3. Keep records of personnel.
4. Maintain established personnel documentation.
5. Prepare materials for presenting employees for promotion, reward or punishment, for conducting certifications.
6. Keep time records, monitor the implementation of vacation schedules.
7. Monitor the state of labor discipline in the divisions of the Holding and compliance by employees with internal labor regulations.
8. Monitor the preparation of documents on pension insurance, as well as documents necessary for assigning pensions to the Holding’s employees and their families, and their submission to the social security authorities.
9. Conduct a systematic analysis of personnel work and develop proposals for its improvement.
10. Prepare proposals and measures to strengthen labor discipline, reduce staff turnover, loss of working time, and monitor their implementation.
11. Draw up established reports on personnel records and work with personnel.
12. Do your work honestly and conscientiously.
14. Contribute in every possible way to the formation and strengthening of a favorable moral and psychological climate in the team;
15. Keep official and commercial secrets.
3. RIGHTS
The manager has the right:
1. Request and receive from heads of divisions and employees of the Holding the information necessary to fulfill assigned duties.
2. Participate in the preparation of draft orders, instructions, regulations, instructions and other documents related to the registration and accounting of the Holding’s personnel.
3. Conduct official correspondence with structural divisions of the Holding and external organizations on issues related to registration and personnel records.
4. Submit proposals for improvement of the personnel registration and accounting system for consideration by management.
5. Require the Director of the Human Resources Department to provide assistance in the performance of their duties and exercise of rights.
4. RESPONSIBILITY
1. The manager bears disciplinary responsibility for:
1. Refusal to comply with written and oral orders and instructions of the Director of the Human Resources Department.
2. Violation of the deadlines for completing work provided for by established standards.
3. Improper performance or failure to fulfill one’s job duties as provided for in this job description - within the limits determined by the current labor legislation of the Russian Federation.
4. For offenses committed in the course of carrying out their activities - within the limits determined by the current administrative, criminal and civil legislation of the Russian Federation.
5. For causing material damage - within the limits determined by the current labor and civil legislation of the Russian Federation.
4. RELATIONSHIPS. INFORMATION. RELATIONS BY POSITION
1. The manager interacts with representatives:
2. Departments, services and divisions of the Holding.
3. External organizations
1. The manager maintains business contacts with representatives of the following external organizations:
2. Pension fund;
3. Labor and Employment Inspectorate.
2. The manager controls:
1. maintaining an electronic database for personnel records;
2. maintaining a file cabinet with personal files of staff;
3. keeping a log of the movement of work books;
4. maintaining a log of sick leave registration.
5.4. The manager exchanges the following information:
|
Title of the document |
From whom does it receive |
Receipt times |
To whom it conveys |
Transfer deadlines |
|
Documentation accompanying personnel movement processes |
All divisions |
As received |
Accounting |
As received |
|
Issuing certificates to working employees |
All divisions |
All divisions |
On demand |
|
|
Employees' sick leave sheets |
All divisions |
As received |
Accounting |
As received |
The job description was developed in accordance with the Regulations on the Personnel Management Department.
|
Head of structural unit |
I. General provisions
The chief accountant belongs to the category of managers.
A person with a higher professional (economic, financial-economic) education and experience in financial and accounting (financial-economic) work in management positions of at least 5 years is appointed to the position of chief accountant.
Appointment to the position of chief accountant and dismissal from it is made by the director of the enterprise.
The chief accountant must know:
4.1. Accounting legislation.
4.2. Resolutions, instructions, orders, other guidance, methodological and regulatory materials of higher, financial and control and audit bodies on the organization of accounting and reporting, as well as those relating to the economic and financial activities of the enterprise.
4.3. Civil law, financial, tax and economic legislation.
4.4. The structure of the enterprise, strategy and prospects for its development.
4.5. Regulations and instructions for organizing accounting at an enterprise, rules for its maintenance.
4.6. The procedure for registering transactions and organizing document flow for accounting areas.
4.7. Forms and procedure for financial settlements.
4.8. Methods of economic analysis of the economic and financial activities of an enterprise, identifying on-farm reserves.
4.9. The procedure for acceptance, capitalization, storage and expenditure of funds, inventory and other valuables.
4.10. Rules for settlements with debtors and creditors.
4.11. Conditions for taxation of legal entities and individuals.
4.12. The procedure for writing off shortages, receivables and other losses from accounting accounts.
4.13. Rules for conducting inventories of funds and inventory items.
4.14. The procedure and timing for drawing up balance sheets and reporting.
4.15. Rules for conducting inspections and documentary audits.
4.16. Modern computer technology and the possibilities of their use for performing accounting and computing work and analyzing the production, economic and financial activities of an enterprise.
4.17. Economics, organization of production, labor and management.
4.19. Basics of production technology.
4.20. Market methods of management.
4.21. Legislation on labor and labor protection of the Russian Federation.
4.22. Rules and regulations of occupational health, safety, industrial sanitation and fire protection.
The chief accountant supervises the organization's accounting staff.
During the absence of the chief accountant (business trip, vacation, illness, etc.), his duties are performed by a deputy (in his absence, a person appointed in the prescribed manner), who acquires the corresponding rights and is responsible for the proper performance of the duties assigned to him.
II. Job responsibilities
Chief Accountant:
Carries out the organization of accounting of the economic and financial activities of the enterprise and control over the economical use of material, labor and financial resources, and the safety of the enterprise’s property.
Forms accounting policies in accordance with accounting legislation, based on the structure and characteristics of the enterprise’s activities, the need to ensure its financial stability.
Leads the work on:
3.1. Preparation and adoption of a working chart of accounts, forms of primary accounting documents used to formalize business transactions, for which standard forms of internal accounting documents are not provided.
3.2. Ensuring the order of inventory taking.
3.3. Monitoring the conduct of business transactions, compliance with the technology for processing accounting information and document flow procedures.
Provides:
4.1. Rational organization of accounting and reporting at the enterprise and in its divisions based on maximum centralization of accounting and computing work and the use of modern technical means and information technologies, progressive forms and methods of accounting and control.
4.2. Formation and timely submission of complete and reliable accounting information about the activities of the enterprise, its property status, income and expenses.
4.3. Development and implementation of measures aimed at strengthening financial discipline.
Organized by:
5.1. Accounting for property liabilities and business transactions, incoming fixed assets, inventory and cash.
5.2. Timely reflection in the accounting accounts of transactions related to their movement.
5.3. Accounting for production and distribution costs, execution of cost estimates, sales of products, performance of work (services), results of the economic and financial activities of the enterprise.
5.4. Accounting for financial, settlement and credit transactions.
Provides:
6.1. Legality, timeliness and correctness of paperwork.
6.2. Drawing up economically sound reporting calculations of the cost of products, works (services).
6.3. Payroll calculations.
6.4. Correct calculation and transfer of taxes and fees to the federal, regional and local budgets, insurance contributions to state extra-budgetary social funds, payments to banking institutions, funds for financing capital investments.
6.5. Repayment of bank loan debts on time.
6.6. Deductions of funds for material incentives for employees of the enterprise.
Exercises control over:
7.1. Compliance with the procedure for processing primary and accounting documents, settlements and payment obligations.
7.2. Spending the wage fund.
7.3. Establishment of official salaries for employees of the enterprise.
7.4. Carrying out inventories of fixed assets, inventory and cash.
Organizes audits of the organization of accounting and reporting, as well as documentary audits in the structural divisions of the enterprise.
Participates in conducting an economic analysis of the economic and financial activities of an enterprise based on accounting and reporting data in order to identify on-farm reserves, eliminate losses and unproductive costs.
Takes measures to prevent shortages, illegal spending of funds and inventory, violations of financial and economic legislation. Participates in the preparation of materials on shortages and thefts of funds and inventory items, controls (ensures) the transfer, if necessary, of these materials to investigative and judicial authorities.
Carries out:
12.1. Interaction with banks regarding the placement of available funds on bank deposits (certificates) and the acquisition of highly liquid government securities.
12.2. Control over accounting operations with deposit and loan agreements, securities.
Conducts work to ensure strict adherence to staff, financial and cash discipline, estimates of administrative, economic and other expenses, the legality of writing off shortages, accounts receivable and other losses from balance sheets, the safety of accounting documents, as well as their execution and delivery in the prescribed manner to the archive. Participates in the development and implementation of rational planning and accounting documentation, progressive forms and methods of accounting based on the use of modern computer technology.
Ensures the preparation of balance sheets and operational summary reports on income, expenditures, budget use, and other statistical reporting, and submits them in the prescribed manner to the relevant authorities.
Provides methodological assistance to employees of enterprise departments on issues of accounting, control, reporting and economic analysis.
Informs the director of the enterprise about all identified shortcomings in the work of the accounting department of the enterprise, structural divisions with a mandatory explanation of the reasons for their occurrence, as well as proposing ways to eliminate them.
Manages the accounting staff of the organization.
Establishes official duties for employees subordinate to him and takes measures to ensure their implementation.
Coordinates the appointment, dismissal and relocation of materially responsible persons.
Instructs financially responsible persons on issues of accounting and safety of valuables in their custody.
III. Rights
The chief accountant has the right:
Act on behalf of the accounting department of the enterprise, represent its interests in relations with other structural divisions of the enterprise and other organizations on economic, financial and other issues.
Submit proposals for improvement of its activities for consideration by the management of the enterprise.
Request the necessary information from the structural divisions of the enterprise and independent specialists.
Submit for consideration by the director of the enterprise:
4.1. Ideas on the appointment, transfer and dismissal of accounting employees.
4.2. Offers:
On encouraging distinguished employees;
On bringing violators of production and labor discipline to financial and disciplinary liability.
Independently conduct correspondence with structural divisions of the enterprise, as well as other organizations on issues that are within the competence of the accounting department and do not require a decision from the director of the enterprise.
Require the director of the enterprise (other managers) to assist in the performance by the chief accountant of the duties and rights provided for in this job description.
To interact:
7.1. With the heads of all structural divisions on issues of financial and economic activities of the organization.
7.2. With the HR department - on issues of selection, hiring, dismissal, transfer of materially responsible persons and employees of the structural unit headed by him.
IV. Responsibility
The chief accountant is responsible for:
For improper performance or failure to fulfill one’s job duties as provided for in this job description - within the limits determined by the current labor legislation of the Russian Federation.
For offenses committed in the course of carrying out their activities - within the limits determined by the current administrative, criminal and civil legislation of the Russian Federation.
For causing material damage - within the limits determined by the current labor and civil legislation of the Russian Federation.
Job description of sales accountant
1. General Provisions
1.1. A sales accountant belongs to the category of specialists.
1.2. Qualification requirements.
Accountant of category I: higher professional (economic) education and work experience as an accountant of category II for at least 3 years.
Accountant category II: higher professional (economic) education without requirements for work experience or secondary vocational (economic) education and work experience as an accountant for at least 3 years.
Accountant: secondary vocational (economic) education without requirements for work experience or special training according to an established program and work experience in accounting and control of at least 3 years.
1.3. The sales accountant must know:
- legislative acts, regulations, orders, orders, guidelines, methodological and regulatory materials on organizing accounting for sales of products (goods, works, services) and reporting in this area;
- forms and methods of accounting at the enterprise;
- plan and correspondence of accounts, in particular, for accounting for sales of products (goods, works, services);
- organization of document flow in this area of accounting;
- the procedure for documenting and reflecting in the accounting accounts the receipt and disposal of products (goods, works, services);
- methods of economic analysis of the financial and economic activities of an enterprise;
- rules for operating computer equipment;
- economics, labor organization and management;
- market methods of management;
- labor legislation;
- labor protection rules and regulations.
1.4. Appointment to the position of sales accountant and dismissal from the position are made by order of the general director upon the recommendation of the chief accountant.
1.5. The sales accountant reports to the chief accountant.
1.6. During the absence of the sales accountant (business trip, vacation, illness, etc.), his duties are performed by a person appointed in the prescribed manner. This person acquires the corresponding rights and bears responsibility for the improper performance of the duties assigned to him.
2. Job responsibilities
Sales accountant:
2.1. Performs accounting work in accordance with the requirements of current legislation in terms of accounting for sales of products (goods, works, services).
2.2. Participates in the development and implementation of activities aimed at maintaining financial discipline and rational use of resources.
2.3. Receives and controls primary documentation for the relevant areas of accounting and prepares them for accounting processing.
2.4. Reflects in the accounting accounts transactions related to the sale of products (goods, works, services).
2.5. Prepares reporting estimates of the cost of products (goods, works, services), identifies sources of losses and unproductive costs, and prepares proposals for their prevention.
2.6. Provides managers, creditors, investors, auditors and other users of financial statements with comparable and reliable accounting information in the relevant areas (areas) of accounting.
2.7. Develops a working chart of accounts, forms of primary documents used for registration of business transactions for which standard forms are not provided, as well as forms of documents for internal accounting reporting, participates in determining the content of basic techniques and methods of accounting and technology for processing accounting information.
2.8. Participates in conducting an economic analysis of the economic and financial activities of an enterprise based on accounting and reporting data in order to identify on-farm reserves, implement savings regimes and measures to improve document flow, in the development and implementation of progressive forms and methods of accounting based on the use of modern computer technology, in conducting inventories of cash and inventory items.
2.9. Prepares data on the relevant area of accounting for reporting, monitors the safety of accounting documents, draws them up in accordance with the established procedure for transfer to the archive.
2.10. Performs work on the formation, maintenance and storage of a database of accounting information, makes changes to reference and regulatory information used in data processing.
2.11. Participates in the formulation of the economic formulation of problems or their individual stages, solved with the help of computer technology, determines the possibility of using ready-made projects, algorithms, application software packages that allow the creation of economically sound systems for processing economic information.
The sales accountant has the right:
3.1. Request and receive from structural units information, reference and other materials necessary to perform the duties provided for in this Job Description.
3.2. Get acquainted with the documents defining his rights and responsibilities for his position, criteria for assessing the quality of performance of official duties.
3.3. Submit proposals for improvement of work related to the responsibilities provided for in these Instructions for consideration by management.
3.4. Require the management of the enterprise to provide organizational and technical conditions and prepare the established documents necessary for the performance of official duties.
4. Responsibility
The sales accountant is responsible for:
4.1. For improper performance or failure to fulfill one’s official duties as provided for in this Job Description, within the limits established by the current labor legislation of the Russian Federation.
4.2. For offenses committed in the course of their activities - within the limits established by the current administrative, criminal and civil legislation of the Russian Federation.
4.3. For causing material damage to the enterprise - within the limits established by the current labor and civil legislation of the Russian Federation.